Wednesday, July 23, 2008
Submission Procedures

Procedures and FAQs on Submitting Articles



The Spartan newspaper publishes an issue every Tuesday during the academic semester, except during break periods and final exams week. To get a detailed publication schedule, contact the editorial staff at spartan@ycp.edu or visit our website at http://spartan.ycp.edu.

Want to submit an article? Here’s the basic procedure:

The Step-By-Step Process

  1. Coordinate your article idea with the official publication schedule. (You don’t want to write an article and find out that there won’t be an issue published that week.)
  2. Research and write article.
  3. Include your name and a headline.
  4. Submit article to spartan@ycp.edu by midnight on Thursday night.

The Formatting

  1. Submit all articles as Word documents.
  2. Use the Times New Roman typeface.
  3. Leave text single-spaced.
  4. Omit spaces between paragraphs.
  5. Use the spacebar to indent paragraphs, rather than the Tab key.
  6. Avoid excessive bold type and italics.

Frequently-Asked Questions
What if I need more time to write my article? Contact one of the editors in advance and coordinate the delay with him or her. That way, the editor can anticipate your article and leave a space in his or her section to accommodate its eventual submission.

What if I submit my article an hour late? Or a day late?
We cannot guarantee that we will publish late submissions. Only in extreme cases do we make exceptions to the deadline policy.

Can I send the article to one of the editors’ addresses?
You may submit your article to the email address of the editor of the section in which your article will appear. For example, if you write a news article, you may send the article to the address of the News Editor currently in office.

NOTE: Please do not send your article to two different editors of different sections. Doing so will create confusion, and your article may end up being published twice in the same issue.
Why should I indent using the spacebar and not the Tab key?
This makes it easier for us to copy and paste the text during the layout process.

What if I want to remain anonymous?
Indicate your desire for anonymity in your email or in a note attached to the article.

Policy on writing headlines:
Feel free to write your own headline. However, understand that the editorial board reserves the right to alter the headline according to AP Style standards. If you have any questions about this process, contact the editorial staff.

The Spartan Newspaper
Email: spartan@ycp.edu
Phone: 717-815-1312
Fax: 717-849-1671
Web: http://spartan.ycp.edu